HRS price calculation, important notes on mapping and data transmission

Default and derived category

In HRS all data and settings are always based on the default categories single room
and double room. 

The full prices (e.g. €100.-) and the booking rules are sent by the Channel Manager only to the two standard categories in HRS.

For the derived room categories, only a difference amount (as a surcharge or discount such as -/+ €50.-) between default category and derived room will be sent.

For example, if the Double Room Standard costs €100 and the derived Comfort Room costs €150, the full value is sent for the Standard category and only the difference is sent for the "Comfort" derivation, so the Channel Manager sends the prices as follows:

Double Room Standard = €100
Double Room Comfort = €50

The following is then calculated in HRS: €100 + €50 = €150 for the Comfort Room

Calculation at the same or lower price starting from
the default category.

Please note, should the price between the default category and a derived room be the same, HRS will still always charge + or - €0.01 here.

If the default price in the Channel Manager is lower than the derived room price - for example, the Comfort Room price - the Channel Manager will automatically communicate the lowest difference, i.e. €0.01.

The calculation of whether a value is calculated as a discount or a surcharge is controlled by HRS, see details below in the table.

Example:
The Double Room Standard costs €100 and the Comfort Room €90, then the Channel Manager - because the difference between Standard and Comfort is negative - sends not €10 but €0.01. 

If the Channel Manager would send €10, HRS would sell the comfort room for €110 and not €90. To keep the price error as small as possible, the system sends as follows:

Double Room Standard = €100
Double Room Comfort = €0.01 

Overview of the categories in HRS and their calculation.

Pay attention to the selection when creating the rooms:
There is a room category in HRS - the budget room - where the difference is calculated as a minus.
This category can only ever be cheaper than the default category.

Room type	Price calculation
Default category	We send the full price
Budget Room (Economy)	Discount from default category
Comfort Room	Surcharge from default category
Business Room	Surcharge from default category
Superior Room	Surcharge from default category
Room with balcony	Surcharge from default category
3-bed room	Surcharge based on the dual-use price of the default category
4-bed room	Supplement based on the price of the triple room (3 persons)
Junior Suite	Surcharge from default category
Apartment	Surcharge from default category
Family room	Surcharge from default category
Room with view	Surcharge from default category

The system of HRS supports only day based prices.
So only one price per product.
If you have defined different occupancies in Hotel-Spider, nevertheless only one price can be accepted by HRS, per product only the price of the default occupancy will be sent.

Please find information on how to send different occupancy rates to HRS in the following article: Making more occupancy rates bookable on HRS

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